Absence management

Enjoy a streamlined absence management

Take a break from tracking employee absence, with error-free, streamlined absence management. kiwiHR's absence management system automatically calculates annual leave entitlements and balances for you.

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60,000 days off granted using kiwiHR

3 signs you need to upgrade your absence management

Calculating leave balances manually using spreadsheets is too time consuming to be effective. In the age of automation, adding manual absence tracking to your workload is no longer needed.

You are trapped in outdated processes

Working with outdated spreadsheets or paper leave requests is overwhelming. Scattered information across emails or sticky notes can make your absence management harder. But you’re not alone. In fact, 78% of HR managers feel stressed.

You are missing a full-time HR admin

70% of small businesses delegate HR admin to line managers even when most of them don't have experience in HR. As a result, job satisfaction and retention decrease.

You are wasting time fixing mistakes

Scattering information everywhere makes things easy to forget and hard to find. Mistakes are only a matter of time. Invest your time in preventing mistakes, not fixing them.

Delightful absence management for teams

Save countless hours of work managing employee absences and avoid mistakes with kiwiHR. Take leave requests out of email threads and spreadsheets. Get started with effective absence management in no time.

Effortless single-click validations

Reduce lengthy absence management processes to single click leave requests and approvals.

Access time off records in 7 seconds

Get rid of unnecessary clutter and filter all employees' time off records by month or year.

Insightful company dashboard

Find all important information in one place. See current leave balances, awaiting requests and who's out of office at a glance.

Flexible and reliable annual leave policies

Set up time off policies once and the rest will follow. Guarantee accurate leave balances, allowances, and types of leave per employee.

Why absence management is now a relief

Free up your agenda by scratching off leave administration from your daily tasks. With kiwiHR you’ll ensure employees' time off records are always accurate and up to date.

Improve payroll accuracy

Digital absence management can lead to 85% increase in payroll accuracy. kiwiHR takes care of deducting time off taken by employees for you. Simply export timesheets and send them to your accountant.

Work hassle-free

Set up local public holidays in seconds and ease up your holiday planning. Our automated absence management system tracks and syncs with your company calendar. Several locations? No problem!

Save valuable time and money

kiwiHR will take the workload off your shoulders so you can focus on your business. Enjoy self-service tools and approval delegation and reduce costs with smart absence management.

Absence management is so easy with kiwiHR

Take a break from absence management

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Powerful features to help you streamline your absence management

HR admin activities can be really time consuming, up to a staggering 700 hours annually. An automated absence management system saves you time and gives you a competitive advantage. Start now and make a difference!

  • Custom types of time off
  • Time off requests history
  • Approval delegation
  • Daily absence reports
  • Annual leave accruals
  • Effortless public holidays setup
  • Flexible annual leave policies
  • Time off dashboard
  • Holiday and sickness absence

More time-saving features from kiwiHR:

Insightful company resources

Consolidate important information

Transparent time and attendance

Track hours and overtime in just seconds

Digital employee records

All personnel data in one place

Holiday planner for employees

The ready-to-use excel staff holiday planner for 2020

The staff holiday planner 2019 excel gives your employees a clear and time-saving leave planner. Avoid employee shortages and use the kiwiHR holiday planner 2019.

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Streamline your absence management with kiwiHR

Allow your company to manage employee absence in a single absence management system. Make your staff absence management more effective by switching to online absence management. Enjoy time savings by streamlining leave administration processes. Consider kiwiHR an additional human resources staff member. kiwiHR handles administrative tasks and simplifies the communication between human resources and employees.

The sky is the limit as far as flexible working arrangements. You can create as many absence policies as you need. Whether you need to manage long term absence, long term sickness, or short term absence. You can set the total days off an employee is entitled to for each leave type or absence policy you create.

The annual leave entitlements specify how many days off an employee is entitled to. You can limit employee absence with annual leave entitlements for each leave type. You can also define if annual leave entitlement is accrued at the end of the month or at the beginning of the year. Therefore, neither employees nor their supervisors lose track of annual leave balances. Employees can request holiday leave and other types of leave from any device.  Employees are also able to attach documents to their leave request, such as a fit note. The respective supervisor can respond just as quickly, by simply pushing one button. This results in an immense simplification of the absence management process. Moreover, the supervisor can see employee time off history and filter by month or year. All these features enhance your absence management and helps you reduce absenteeism.

Efficient people management thanks to kiwiHR

Employees can view personal information and update it using employee self-service. Using the people system, you can assign people roles, teams and locations. Keep an overview of which employees are full-time, part-time or student workers. You can also upload and share documents using the document management system. Share everything from sick pay policies to return to work interview templates. Everyone in your company can access them 24/7 from wherever they are, safely.

The calendar function provides an overview of planned absences and who is out of office. Using the staff holiday planner also helps prevent potential staff shortages. The calendar also includes regional and national public holidays. They also taken into account automatically on the absence management system. The public holidays are assigned according to each user’s location.

kiwiHR also offers a streamlined time and attendance management system. With transparent time and attendance, your employees can record their hours worked in a few clicks. The attendance system also calculates overtime hours. Comply with the ECJ ruling on working hours (2019) and provide your staff with reliable time tracking. At the same time, the automatic overtime calculator helps you manage time in lieu. The time off in lieu rules can be set in the absence management module. Total worked hours, overtime and other information can be easily downloaded. You can also access them in the form of HR analytics reports and use them to make data-driven decisions.

Welcome new employees and set them up for success with an onboarding process. Integrate new hires into the company smoothly and enable a productive start from day one. Using checklists, you can clearly assign responsibilities. You can also use onboarding checklist templates to define internal company processes. They can be saved for future reference and be modified as needed. You can also use the kiwiHR's offboarding checklist to prepare smooth employee exits. 

Boost your absence management

kiwiHR is a fully online online HR software and does not require installation or complex setup. This HRIS is instantly ready for use and setup takes only a few minutes. The interface is user-friendly and intuitive. Your employees will appreciate how easy it is to use and be able to get familiar with kiwiHR quickly. Do not miss the opportunity to enhance your absence management. Start enjoying the benefits digitalisation has in store for you and your company. Take advantage of our 14 day free trial of kiwiHR or book a demo with one of our product experts. Sign up today in order to optimise your absence management with kiwiHR.