Today, companies are increasingly using an HRIS to manage their human resources more effectively. Here you will find out what an HRIS is and how it can support your business.

What is an HRIS?

HRIS stands for Human Resources Information System, and it’s able to handle human resources processes. It is therefore a great support for HR managers.

An HRIS covers all the functions that an HR department normally manages. It is also useful in:

- staff payroll
- recruiting and professional training
- talent management and succession planning

Besides supporting managers with human capital management tasks, an HRIS offers important functions intended to lighten the daily tasks of HR managers, such as handling leave management and staff absences.

HRIS replaces obsolete and repetitive administrative processes, including the use of time-consuming Excel spreadsheets.

Thanks to HRIS, HR professionals get a simpler and faster overview of remaining annual leave balances, planned and recorded absences for each employee.

An HRIS saves valuable time monitoring employee attendance, by automatically calculating worked hours and overtime.

Using a HRIS ensures the maintenance of employee information is done in a secure manner. It’s been proven digital employee records maintenance is safer as compared to traditional filing cabinets. In addition, an HRIS facilitates access to contact information and makes personal information easy to maintain thanks to the employee self service function.

HRIS can also be able to provide statistics, in depth analysis and insightful dashboards. Some HRIS also give human resource managers access to HR reports and indicators, which allows them to have a clear overview of everything related to the company (absenteeism rate, staff demographics, seniority, etc.).

Can HRIS replace HR managers?

You would think that with all the given functions an HRMS can replace the HR manager, but this is not possible. HR departments will always need managers. The human resource management system is there to facilitate their daily lives. For example, managers would get great help in the employee payroll area and HR administration.

HRMS software offers several advantages to companies, because it automates all the tasks concerning human resource management. An HRMS also ensures accurate data and eliminates the risk for error.

In order for a company to function at its best, people must be the priority of human resources.

Thereby, the importance to minimise the repetitive, nonetheless, essential administrative tasks as much as possible. This is where HRMS comes into play. By managing all of these tasks, the HRIS frees up managers’ time and allows them to focus on important tasks related to the human side of HR.

This process optimisation caused by the widespread use of HRIS, is a revolution for the human resource industry. Now, HR directors can finally focus on more strategic tasks such as employee retention, employee onboarding, people analytics, and more.

Advantages of HRIS systems as SaaS

A human resource management system as SaaS is software that is hosted in the cloud and used as a web service. Typically, this involves a subscription that provides access to the company's HR platform. Therefore, HR software installation and technical costs are eliminated. This is of great benefit for the company, since each department can easily access the HRMS software 24/7.
Since the HRIS is hosted by a supplier, they are responsible for managing the changes relating to infrastructure, maintaining, and making the software safe to use. 

How much does an HRIS system cost?

The prices of an HRIS vary depending on the functionalities requested. To adapt to the needs of companies, which are not necessarily the same, there are different types of subscriptions: 

  • Fixed price
  • à la carte by module
  • Package
  • According to number of employees

HRIS can quickly become expensive. Hence, having a requirements list when choosing HRIS is a must. Take for instance, an SME and a large company. Both have different needs. The larger companies may be looking for more complex and therefore more expensive HRMS solutions.

On average, an SME should not pay more than 3-4 € per employee per month to have HR software that meets its basic needs, such as:

  • Employee Self Service
  • Time and activity management
  • Leave management
  • HR data
  • Benefits administration
  • HR document management
  • Company overview
  • Onboarding and offboarding processes
  • Employee career tracking
  • HR reports

Price of kiwiHR - HRIS for SMEs

kiwiHR is an affordable solution for small and medium businesses. Intuitive and easy to use, it is accessible from any mobile device or computer for € 2.5 / month per employee (annual subscription) or € 3 / month per employee (monthly subscription). See detailed prices.

Go digital with kiwiHR’s HRIS - your team will thank you for it. Try for 14 days for free.


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