Personnel file

What is a personnel file?

A personnel file is a paper or electronic folder that compiles all the necessary employee information for employment and human resources records. Personnel files include basic and compensation information, which should comply with federal and local laws.

Whether certain employee records are mandatory or not are subject to federal and state laws. Other regulations like data protection laws, must also be taken into account. Because of the sensitive information contained in a personnel file, it’s important to keep employee records safe. Learn how to keep them safe and what to include in a personnel file in this blog article.

The personnel file explained

Other related articles:

The benefits of an employee self-service system

Why using digital employee files make you more productive


  • Compassionate leave







Join the kiwiHR mailing list

Get HR tips and knowledge straight in your inbox

By clicking on "Subscribe" I confirm that I have read and accepted the privacy policy.

Welcome to our mailing list! We hope you enjoy our content!

More from kiwiHR blog

  • Productivity
  • Workforce management
  • Insights

The top 5 advantages of using HR software

HR departments are oftentimes left behind in companies' digitisation plan. This is why HR software is extremely beneficial for HR managers. Here are 5 reasons why.

Jazmin Lopez