kiwiHR

Secure by design

Managing your HR admin should be easy, but not at the cost of security. We take a number of safety measures to ensure that your data and company information is always protected.

Start free trialSchedule a demo

Secure HR software

Your data is protected by sound safety measures

We take data security seriously and invest our time in improving practices and tools to protect your employees' data and company information. We follow the security industry standards and put numerous security measures in place to maximise data security and integrity.

Password protection

We utilise cryptographic techniques to ensure that your password is protected.

Encrypted data transmission

All customer data transmission is always encrypted with bank-level security protocols, SSL / TSL.

HTTPS traffic enforced

kiwiHR transmits all data through encrypted HTTPS protocol, to prevent eavesdropping, tampering, and forgery.

Code review

We make sure that our internal development practices are of the highest standards with security in mind.

Automated integrity tests

We have put automated safeguards in place to ensure our application meets the highest standards of system integrity.

Data backups

Our databases are backed up daily. Our backup setup eliminates the risk of any unintentional data loss.

24/7 availability

Our technology ensures high availability of your company information - 99.9% application uptime.

Secure file storage

Documents and files uploaded through kiwiHR are secured and can only be accessed by designated people.

CSRF protection

We protect against malicious Cross-Site Request Forgery attacks by ensuring that data has not been tempted by.

GDPR compliant

Privacy and compliance are the principles we adhere to. We follow the guidelines set out in the General Data Protection Regulation (May, 2018). Your company and employees’ data will be stored and protected in accordance with GDPR.

What data are we storing?

We collect and store only the necessary information for kiwiHR's account setup, managing employees and company processes.

How are we storing your data?

We only store the data with carefully selected and trusted partners. We ensure that your company data is secure at all times. Our file storage is designed to ensure the highest level of data security.

Who has access to your data?

All company data is accessible to you and your employees. In kiwiHR you can assign user roles to extend or restrict access to sensitive information. We have strict internal access controls and regulations for data access.

More about our privacy policy

Detailed information on the GDPR and privacy regulations can be found on our Privacy Policy page

Should you have any questions please do not hesitate to contact us at hello@kiwihr.com 

Security at our data center

We partner with the industry leaders to ensure the highest levels of security and availability of our product are achieved.

Where is the customer data stored?

kiwiHR uses Amazon Web Services (AWS) infrastructure located in Frankfurt, Germany. With AWS we take advantage of industry proven solution with a sound reputation, numerous leading security certifications and accreditations.

Physical security

Our partners' data center is state of the art, utilising innovative architectural and engineering approaches. Physical access is strictly limited, controlled and monitored 24/7. Access level is verified with biometric, and multi-factor authentication.

More on AWS security practices

Billing information

Security of your billing information

We have partnered with Stripe to handle subscription transactions. Your payment and billing information are processed by Stripe without reaching our servers. This ensures that your payment and financial data is secured.

What is Stripe?

Stripe is a leading online payments processing company powering thousands of business including Slack, Uber, Spotify and many more.

Is the subscription transaction secure?

Every transaction handled by Stripe is encrypted with the same level of encryption used by leading banks.

Is Stripe secure?

Stripe has been audited and certified to PCI Service Provider Level 1. The most stringent certification in the payment's industry.

Access to sensitive information

We have designed and developed our product with a confidentiality focus. Every user is assigned to a specific user role, which determines their access level to the appropriate information and functionalities in kiwiHR.

User access control

Only account owner and administrators can manage user access levels

Sensitive data protected by default

Access to sensitive and private employee data is limited by default

Straightforward permissions

An employee can only be assigned a single role

Powerful features to help you streamline HR tasks

HR admin activities can be really time consuming, up to a staggering 700 hours annually. Having an automated system saves you time and gives you a competitive advantage. Start now and make a difference!

Smart and easy employee records management

All personnel data in one place

Transparent time off management with calendar

Manage time off on the fly

Modern time tracking with overtime calculator

Track hours in just seconds

Company documents and resources 24/7

Consolidate important information

Step by step employee onboarding

Make new hires' first day perfect

What are you waiting for?

Test kiwiHR for 14 days free of charge

Start free trial