- HR Digitisation
4 processes you can simplify through HR automation
Many companies continue to rely on manual processes in their HR department. They use notice boards or Excel spreadsheets for absence management, the personnel file is kept in paper form and working hours are either not recorded at all or noted on timesheets.
It is obvious that these processes take up a lot of time. But HR teams do not have to resign themselves to this. HR automation can be used in numerous HR processes in a resource-saving way, which can significantly reduce the time spent.
In this article, you will learn which processes should be automated and how you can get started.
Table of content
You can automate these processes
A successful onboarding process is about making the start at work as smooth as possible for new hires so that they feel comfortable and more loyal to the company.
You need some information from your new employees and they need some information about your company. With HR automation, you can have a digitalised onboarding process, in which your team can make use of the Employee Self Service and enter their data directly themselves. Relevant company information can also be found there.
It is also helpful if you can create onboarding checklists in your system so that you do not miss any points and can also precisely define the responsibilities of your other employees during the onboarding process.
Tracking your employees' working hours is another aspect that can save you a lot of time if you decide to automate it. A digital time recording system automatically calculates the working hours, breaks and overtime of your employees and also takes into account local holidays and leave.
The times are only visible to people with access authorisation, such as supervisors - depending on how you define these authorisations.
With such a HR automation system, you can easily implement the suitable working time directive rules.
Since overtime and breaks are calculated automatically, you get a better view of which employees may be overworking themselves and who is taking too few breaks. These are good pointers for discussions that the HR professionals can have with your staff.
Manual absence management offers a lot of potential for error. Therefore, it makes sense to introduce a system in which employees can submit their absence requests themselves with just a few mouse clicks.
You can see at a glance which employees are absent, who is in the home office and who is sick. Your team members can also view their remaining leave at any time and from anywhere, so that they do not have to regularly contact the HR department to inquire about it. This gives HR managers more time for the essentials.
If you can access all payroll data from one place, errors can be avoided and your employees can always count on a punctual salary transfer. Don't neglect the importance of payroll: it plays a vital role in the employee experience. Reliable payrolls are important to keep the turnover of your staff low.
If you pay your employees a wage instead of a salary, it makes even more sense to combine digital payroll accounting with a time recording system. This way, overtime can also be paid automatically.
With HR automation, the payroll data such as account data, health insurance, number of children, etc. can be updated independently by your employees at any time via Employee Self Service.
As a rule, you can also easily export this data in order to share it with your tax advisors.
How to tackle HR automation
These are just a few of the many HR tasks you can easily automate. Remember that the goal of HR automation is not to make your HR department redundant, but rather to relieve your HR managers of tedious routine tasks so that you can focus on strategic tasks and spend more time on the team's concerns.
It is a good idea for your company to introduce HR management software that has all the functions you would like to digitise and automate. We have put together a guide for you to use when choosing HR software.
Be sure to test the software yourself or ask for a demo and get feedback from your team before making a final decision.
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